Published On: February 10th, 2023|By Comosoft|9.5 min read|
LAGO Layout | How to save hyperlinks in components: The PDF Appearance which is part of the InDesign hyperlink standard functionality, is not stored. If you change the default, save, close and re-open the document, the settings are lost and also not globally stored in case of global component.
LAGO Layout | Document Check: Use LAGO to “preflight” documents based on one or more document and data criteria
LAGO Proof | Correction mark commenting: Instead of using the correction comments field to add notes or instructions, it is now possible to add comments to each individual correction mark assigned at the offer or page level.
Notable LAGO Features and Updates in 2023
Welcome back to our webinar series – we are happy to have you with us! We’ll take you through some of LAGO’s new features and updates as quickly as possible and take you on a little tour of several things LAGO can do to elevate your work.
Today we’re going to feature a demonstration with some of our new and lesser-known LAGO features, updates, and developments:
Correction Mark Commenting – The first thing we are going to focus on is Correction Mark Commenting. This is a new feature for LAGO that offers the ability to add comments on top of existing correction marks, which helps foster team communication. This feature is available in both LAGO Proof on the web and LAGO Layout and InDesign. We can use Correction Mark Commenting with both element- and document-based corrections.
Saving Hyperlinks in LAGO Components – Next, we’ll move into another new feature: Saving Hyperlinks in LAGO Components. Now, you can use LAGO’s InDesign’s built-in hyperlink function to define hyperlinks and URLs in a LAGO document.
One included, these hyperlinks are actually made part of the LAGO component, and these links can be included in the PDFs that are exported via Automat. This feature is also supported in multivariate documents, so if you make a change in one variant and that element belongs in other variants as well, that URL information can be added to the other variants.
Document Check – Now, we’ll have a look at Document Check. This feature is kind of a “blast from the past” where you can use LAGO Layout’s Document Check to “preflight” some documents based on a few different document and data criteria.
With Document Check, there are several different things that you can check for, including:
And dozens of other factors
We can execute these Document Checks on open, save, close, and even on demand. If you want a full list of these Document Check criteria, you can visit the Documentation section in the Customer Area of comosoft.com.
Without further ado, let’s get into it!
A Brand-New Feature: Adding Hyperlinks and Style Settings
In LAGO Web, we currently have a proof job sitting here waiting for us. We can open this task up and create and view new correction marks. Looking at the circular, I can see that the front page is designated here. On this page, we can make a graphic correction mark first.
For example, in this LAGO SHOP circular, we can add a graphic correction mark in the bottom left corner, including a title and description:
“Use a different pasta image.”
This is our first correction mark. We can other correction marks on this same page:
“Add a URL to the body copy.”
These are the two correction marks we will be working with to comment on correction marks. Once these marks are saved and the proof job tasks are marked as done, you can move into the production side of LAGO InDesign.
In InDesign, we can now see that we have our corrections job waiting for us on the Corrections page. The first thing we will do is look at these correction marks, refreshing all the data on the page. To view and manage these correction marks, I must accept the job, marking the job as “In work.”
Already we are notified that we have some unfinished correction marks to address. When we open these up, we can see on our Corrections list that we have several corrections to make.
If I click on the first correction, I can see that it is the correction mark we made earlier: “Add URL to the body copy.”
Here is where can demonstrate our first new feature:
To do this, I am going to open up the Hyperlinks palette in InDesign. I will then select some of our text to pair with a URL hyperlink. In this case, I am selecting the text,
“Visit our Website.”
Next, we’ll go up to the Hyperlinks palette and paste in the desired link. You’ll notice that this action immediately restyled the link on the page based on the default settings within the Hyperlink Style Sheet. When we open up this Hyperlink Style Sheet, we can edit and select our choices from the different options for how we want these hyperlinks to display.
In this case, I’m going to select the option to display a visible rectangle and an outline highlight. I’m also going to change the Style Sheet back to Body Copy to establish a matching Style, and click “OK” to save my choices.
If we click out of the text box, we can see now that the URL is in place. It’s also listed in the Hyperlinks palette. If this element is utilized across multiple variants, this hyperlink will now show up in the other variants as well.
Now that we have addressed this correction, we can go back to our Corrections list here and mark this correction as complete.
Our Second New Feature: Correction Mark Commenting
Our next correction is actually the first correction we created: “Use a different pasta image.” For this example, I’m going to act as the production user and add a comment instead of executing this correction. To do this, click on the star icon to add a new comment, then click “OK:”
“We don’t have a different pasta image to use.”
Now, this comment shows up in this palette for this particular correction log. From here, we can save this as though we are moving through our workflow and closing up our page. We can move these jobs into the next status.
For our next step, we will be producing the final proof for output or for final approval. To accomplish this, we will switch over to LAGO on the web to view these Corrections. If we refresh our list, we should see our new job (You may have to wait a second or two) and view the updated proof.
Once we view the proof, we can see our full list of corrections: One correction has been resolved and one has not. If we select the correction that has not been resolved, we can actually see a new feature; a new area in the bridge of the proof module named Comments. Within this feature, you can see the comment our production user added, “We don’t have a different pasta image to use.”
As an editor or merchandiser, if I wanted to send this comment item back again with a new comment, I can. I can add a comment complete with a time and date stamp saying:
“Yes we do–look harder.”
Back in the workflow window, we can then use the Status Move button to bump this page back into the Correction stage.
At this point, a production user working in InDesign will see this new Corrections job added to the queue once again. Upon opening this correction in the database, we can see and accept these Job Notifications as well as some unfinished corrections to deal with. An alert will even pop up for this user alerting them to these unfinished corrections:
“This document contains unfinished corrections.”
Within the Corrections list, we can select the unfinished correction and see that we have a new comment here from the merchandiser asking us to look harder.
A Helpful, Sometimes Forgotten Feature: Document Check
At this point, we can examine our last new feature for today: Document Check. This is kind of a new-old feature; it’s existed in LAGO for quite some time, though only a fraction of LAGO’s users actually make the most of this function. However, it’s an interesting, useful feature that can enhance your processes.
If we open a document and run the Document Check feature, you can see that it has flagged several items for attention:
The first category I have selected helps us locate boxes with text overflow. When we click on this category in Document Check, we can see that it actually selects the corresponding objects right on the page. From here, we can make any necessary corrections.
Next, I am going to use the Document Check function to locate and correct empty placeholders. When we do this, we can see what’s missing. In this case, we see that we’re missing a disclaimer at the bottom of the page. We know where our missing placeholders are within this offer and can make the necessary corrections and additions.
The third category I am reviewing using Document Check seeks out assets and components that are out-of-date. When I click on this category, Document Check flags an asset as being expired. It shows our “Valid from” and “Valid to” dates as outside today’s current date.
Lastly, if I click on this category, Document Check selects and flags images that have not been color corrected.
These are just a few of the different criteria that we can specify when using Document Check and these criteria are very easy to set up. There is a full list of these criteria available on our support site in the Documentation section. These configurations can be set up quickly in Central Configuration to make proofing and checking documents easier than ever.
Bonus: Retaining Hyperlink Settings in PDFs
One more thing to point out: This is the page where we added a URL. To export this page, we can send it through Automat and request a final PDF document. In a few moments, the document will be ready, and the styling for this hyperlink, as well as the link itself, will still be intact in that PDF.
This is a new feature, and it’s a major game-changer. Previously, the hyperlink settings wouldn’t be retained in a document refresh. Now, these settings are stored at the component level and will always remain with the document.
When we view our PDF and take a final look at the result, we can actually see the URL is in place. If we click this URL, we’re taken to a browser window that directs us to the linked URL, which in this case is a recipe for how to cook steak.
We created that URL in InDesign, applied it directly to our component, and the link and corresponding stylings followed the document all the way out through the Automat and final export. With this new feature, we preserve all of these settings as well as the URL, making it a permanent part of the PDF.
Looking Ahead: See You In Q2!
Thank you so much for your time. We wish you well in all your LAGO endeavors and we can’t wait to see you at the next Comosoft webinar, coming sometime in Q2!